What this checklist covers
The SASO Auto Spare Parts Regulation Checklist is a 15-point scorecard for spare parts classification, conformity requirements, labelling, traceability, and counterfeit control per SASO technical regulations. Each criterion is scored from 1 to 5 on what the auditor sees on the day, and every gap goes into an action plan with an owner and a close date.
AutoSmart tip: SASO’s technical regulation for auto spare parts places specific obligations on dealers and importers regarding conformity certification for safety-critical parts. Selling non-conforming or counterfeit safety parts exposes the dealership to significant regulatory, legal, and reputational risk. Any suspected non-conforming part should be quarantined immediately and the OEM or SASO regional office notified — do not dispose of or return suspected counterfeit parts without documentation.
The checks
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Parts classification and conformity requirements
- Are auto spare parts stocked and sold classified correctly per SASO's technical regulation for auto spare parts, distinguishing between safety- critical and non-safety parts?
- Are safety-critical spare parts (brake components, steering parts, tyres, lighting) sourced only from suppliers with valid SASO conformity certificates or equivalent approved certification?
- Is evidence of conformity assessment (SASO CoC or equivalent) available and on file for all spare parts categories that require it under the technical regulation?
- Is the dealership's parts sourcing limited to authorised suppliers approved by the OEM or holding valid conformity documentation, with no sourcing from unverified or informal suppliers?
Product labelling and supplier documents
- Are all spare parts labelled as required by SASO regulations, including part number, country of origin, and any applicable conformity mark?
- Are supplier documents (invoice, packing list, certificate of origin) retained for every parts shipment, available for inspection if requested by SASO or customs authorities?
- Are OEM-branded parts sold with original OEM packaging and labelling intact, with no evidence of repackaging that could obscure origin or authenticity?
- Are aftermarket parts clearly identified and distinguished from genuine OEM parts in both the inventory system and at point of sale, with customer informed of the distinction?
Storage and traceability
- Are parts stored in conditions appropriate to their type, with temperature-sensitive, fragile, or chemical parts stored per the manufacturer's storage requirements?
- Is a traceability record maintained allowing any stocked part to be traced back to its supplier, batch, and purchase date?
- Are expired, deteriorated, or compromised parts identified through a periodic inspection and removed from saleable stock immediately?
Counterfeit parts control and governance
- Is there a documented procedure for identifying and rejecting suspected counterfeit or non- conforming parts at the point of receiving?
- Are staff responsible for receiving and selling parts trained to identify the visual and documentary indicators of counterfeit parts?
- Are suspected counterfeit parts quarantined and reported to the OEM, SASO, or the relevant authority rather than returned to supplier or disposed of without documentation?
- Is a record maintained of any counterfeit or non- conforming parts identified, with the outcome (returned, quarantined, reported) documented?
How to run it
How the scoring works
Before the visit, fill in the dealer or centre, the auditor, the date and the audit cycle. Then score each of the 15 checks from 1 to 5 on what you see on the day, not on what the site aims for, and add them up out of 75.
- 1Not in place
- 2Attempted
- 3Defined
- 4Managed
- 5Fully sustained
- Green60–75 · 80–100%Compliant. Keep the standard.
- Amber38–59 · 50–79%Improvement needed: a structured action plan within 30 days.
- Red0–37 · Below 50%Priority intervention, escalated to regional management.
Then close every gap
Each gap goes into the action plan tracker and moves through four stages until the auditor closes it.
- 1PendingOwner and close date set
- 2In progressWork under way, evidence gathered
- 3CompletedEvidence submitted for review
- 4ApprovedVerified and closed by the auditor
