What this checklist covers
The 5S Daily Housekeeping Checklist is a 15-point scorecard for opening checks, end-of-day cleaning, waste removal, tool return, floor condition, and supervisor sign-off. Each criterion is scored from 1 to 5 on what the auditor sees on the day, and every gap goes into an action plan with an owner and a close date.
AutoSmart tip: Daily housekeeping checklists are only effective if non-compliance has a consequence. Review the last 30 days of completed checklists and check how many days every item was marked complete — a 100% completion rate with no corrective actions ever raised is a sign the checklist is being signed without being completed. Spot-check three checklist items against actual conditions to validate.
The checks
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Opening checks
- Is a documented opening checklist completed before the first customer or vehicle enters, covering showroom, service reception, workshop, and customer areas?
- Does the opening check confirm that all areas meet the 5S standard — clean, organised, and ready — not that they 'look acceptable' based on yesterday's closing condition?
- Are defects identified in the opening check (spill, broken fixture, missing item) escalated and resolved before operations begin, not deferred until later in the day?
- Is the opening check signed off by a named responsible person — not completed as a self- certification with no accountability?
During-day maintenance
- Are spills, debris, and waste addressed immediately when they occur during the working day, not left until the end-of-day clean?
- Are customer-facing areas (lounge, reception, washrooms) checked on a defined mid-day schedule, with a visible check log confirming completion?
- Are tools, parts, and materials returned to their designated locations after each use during the day, not accumulated for end-of-day tidying?
- Are waste bins in all zones emptied before they overflow, with no overflowing bins visible to customers or creating a safety hazard in the workshop?
End-of-day cleaning and waste
- Is a documented end-of-day cleaning checklist completed before the facility is closed, covering all zones and specifically confirming hazardous waste is secured?
- Is waste removed from all internal containers and placed in the external collection point at end of day — not left overnight in workshop or customer area bins?
- Are floors swept or mopped as required at end of day in all zones, with oil spills cleaned and absorbed — not left to harden overnight?
Tool return and supervisor sign-off
- Are all tools confirmed returned to their shadow boards or designated storage at end of shift, with any missing tools reported before staff leave?
- Is workshop equipment (lifts, compressors, welding equipment) shut down, isolated, and returned to its designated park position at end of day?
- Is the end-of-day housekeeping checklist signed off by a supervisor or zone leader — not self- certified by the cleaning staff — before the facility is locked?
- Is the completed daily housekeeping checklist retained as a record, available for review in the weekly 5S management cycle?
How to run it
How the scoring works
Before the visit, fill in the dealer or centre, the auditor, the date and the audit cycle. Then score each of the 15 checks from 1 to 5 on what you see on the day, not on what the site aims for, and add them up out of 75.
- 1Not in place
- 2Attempted
- 3Defined
- 4Managed
- 5Fully sustained
- Green60–75 · 80–100%Compliant. Keep the standard.
- Amber38–59 · 50–79%Improvement needed: a structured action plan within 30 days.
- Red0–37 · Below 50%Priority intervention, escalated to regional management.
Then close every gap
Each gap goes into the action plan tracker and moves through four stages until the auditor closes it.
- 1PendingOwner and close date set
- 2In progressWork under way, evidence gathered
- 3CompletedEvidence submitted for review
- 4ApprovedVerified and closed by the auditor
