ESMA Product Traceability Checklist
Covers supplier records, invoice matching, batch/serial number traceability, certificate mapping, storage location, and recall support.
Sample Audit Programs
For the complete checklist, and scoring criteria download the file
1. Is a supplier register maintained, listing all active suppliers with their ESMA registration or conformity approval status for each product category supplied?;
2. Are purchase invoices retained for every product shipment received, and matched to the corresponding delivery note and conformity certificate before stock is accepted?;
3. Is the product data on the invoice (part number, description, quantity, batch reference) reconciled against the physical delivery before stock is put into the system?;
4. Are discrepancies between invoice data and physical delivery documented, escalated, and resolved before the affected stock is released for sale or use?;
5. Is a batch or serial number recorded in the inventory system for every traceable product received, allowing individual units to be identified within the stock?;
6. Is batch information recorded at the point of sale or fitment, linking the specific batch used to the vehicle, customer, and job card?;
7. Are serialised products (diagnostic tools, safety equipment, high-value assemblies) tracked by serial number from receipt through to sale, fitment, or disposal?;
8. Is the traceability system tested periodically by performing a sample trace — selecting a batch number and confirming all units from that batch can be located within the system?;
9. Is every conformity certificate mapped to the specific product categories, brands, and specifications it covers — not applied generically across a broader product range?;
10. Are certificates cross-referenced to the products currently in stock, confirming that every stocked regulated product has an in-scope, current certificate?;
Customizable Audit Programs to Suit Your Business Needs
Nuestro sistema flexible le permite crear listas de preguntas personalizadas, agruparlas en programas significativos y garantizar el cumplimiento en varios departamentos. Vea una vista previa de los programas de muestra y las listas de preguntas para comprender cómo puede mejorar su proceso de auditoría con facilidad.