The challenge
How an inspection goes wrong
Rules change, evidence is kept in different places, and the inspector picks the date. On paper, it goes like this.
Months before
A rule changes
The paper checklist isn’t updated, so dealerships keep checking against the old version.
Weeks before
Evidence goes missing
Licences, certificates and photos sit in different folders and inboxes.
Inspection day
The gap is found
The inspector finds what no one checked: an expired licence, a blocked exit, a missing sign.
After
The cost
A fine, a warning or a repeat visit, and the same scramble before the next inspection.
Compliance fails between inspections, not on the day. The fix is to check every dealership regularly against the current rules.
How it works
From rule to proof
Regulations become checklists, every gap becomes a tracked action, and you see which dealerships are ready before an inspection.
The rule
Every regulation as a checklist item
Each regulation and policy becomes a checklist item, together with the evidence it needs. When a rule changes, you update the checklist once and every new audit uses the new version.
The check
Evidence attached on the spot
Auditors go through each requirement on a phone and attach photos of certificates, labels and records as they go. It works offline.
The proof
Gaps closed before the inspector comes
Every gap becomes an action with a person in charge and a due date, and is closed with photo proof. The dashboard shows which dealerships are ready for an inspection.
Results
Results from AutoSmart customers
Before and after
Requirement by requirement
| Requirement | Before | With AutoSmart |
|---|---|---|
| Licences and permits | Expiry dates kept in a spreadsheet nobody opens | Each licence checked, with a photo, on every audit |
| Fire and civil defence | Checked just before the inspection | Exits, extinguishers and signs checked on every visit |
| Consumer protection | Price and warranty notices assumed to be in place | Each notice photographed at every dealership |
| Environmental | Waste records kept in a binder | Records and storage checked, gaps tracked to closure |
| Your own policies | A separate form from head office | In the same checklist as the regulations, so one visit covers both |
What gets audited
What compliance audits cover
Teams combine local regulations with their own policies in one audit.
Licences and permits
- Trade and operating licences
- Certificates on display
- Renewal dates
Consumer protection
- Price display
- Warranty terms
- Customer notices
Fire and civil defence
- Extinguishers and alarms
- Exits and signage
- Inspection certificates
Environmental
- Waste oil disposal
- Hazardous waste records
- Emissions controls
Workplace safety
- PPE and training
- Equipment inspections
- First aid
Your own policies
- Company rules
- OEM or brand requirements
- Your own scoring
Who it’s for
Built for the teams that keep dealerships compliant
Quality and compliance
Keep every regulation in one set of checklists and see which dealerships are at risk before an inspection.
Network development
Know that every dealership in the network meets the rules, without waiting for reports.
Field operations
Check dealerships against the rules on each visit and leave with the actions agreed.
FAQ
Automotive compliance software: common questions
What is automotive compliance software?
Automotive compliance software checks dealerships, workshops and service centres against regulations and company policies. Requirements become checklist items with photo evidence, gaps become tracked actions, and a dashboard shows which dealerships are compliant.
Can we add local regulations?
Yes. Local rules sit next to your own policies in the same checklist, so one visit covers both.
How is evidence stored?
Photos and notes are attached to each checklist item, so the evidence for every requirement is kept with the audit.
Does it work offline?
Yes. Audits can be completed offline and upload automatically once the device is back online.
How do we track renewals and fixes?
Each gap becomes an action with a person in charge and a due date, tracked from Pending to Completed with photo proof.
